Respect of Employee Privacy 

Allgeier Air respects each employee’s rights of privacy.  The following procedures are practiced to ensure your rights to privacy.

1. We will make sure all information in your personnel records is confidential.

2. Only those people who have a “need to know” will review your records.

3. We will refuse to release information about you to outside sources without your written approval.

4. We will require all employees who have access to your records to comply with these policies and practices.

5. Any employee has the right to see his or her personnel records. Accompanied by the Office Manager, you may review your file and discuss anything contained therein.

In addition to any specific duties and responsibilities assigned, certain other common responsibilities pertain to all employees.  These are as follows:

1. Assure that all duties and assignments are performed in accordance with established regulation and operating policies and procedures, some of which are outlined in this manual, others appear in the job description for key positions in the Company.

2. Exercise reasonable and appropriate care to protect the records and assets of Allgeier Air, against loss, waste, damage or destruction through misuse, negligence or dishonesty.

3. When in contact with any client or person doing business with Allgeier Air, always maintain a courteous, professional and helpful manner. Everything you do and say directly reflects on the Company.

4. Advise your Supervisor of any problems, any other situation or condition that requires immediate attention.

5. Maintain full and open communication with supervisors and subordinates relating to directions and instructions given.

It is impossible to cover every occurrence that would constitute grounds for discipline.  We begin every disciplinary action with consideration of the Company Core Values.

The type of discipline will vary depending upon the seriousness and frequency of rule violations. If, in the Company's judgment, a single violation of any of the following rules is serious enough to warrant discharge, an employee may be charged for the violation.  If, in the sole opinion and discretion of the Company the discharge is not warranted, discipline may be imposed in the following manner for violations of rules:

• 1st Offense - Written and/or Verbal Warning

• 2nd Offense - Written Warning, and possible suspension

• 3rd Offense - Suspension, Possible discharge

• 4th Offense - Discharge

The Rules and Regulations of employment at Allgeier Air are provided to each employee in consolidated form along with the progressive discipline action which will occur if these Rules and Regulations are not kept.

Additionally, employees who are disciplined three times during any six-month period, regardless of the rule violated, are subject to immediate discharge.  For example, an employee who receives three violations is subject to immediate discharge regardless of the rule violated.  

What constitutes Racial or Sexual Harassment 

Harassment of one employee by another on the job or in connection with employment because of that employee's race, religion, color, sex, age, national origin, military status or handicap will not be tolerated.  This includes, but is not limited to, racial and ethnic slurs, jokes or epithets about or directed toward minority groups.  No person shall be subject to derogatory remarks because of his/her religious persuasion or beliefs.

It is the policy of the Company to strictly prohibit any conduct, which constitutes sexual harassment, and to discipline any employee proven to be guilty of committing such conduct.  Sexual harassment is defined as sexual advances, requests for sexual favors, and other conduct of a sexual nature, including sexually explicit language, jokes, gestures, or the display of derogatory posters, cartoons, or drawings and other verbal or physical conduct of a sexual nature that may threaten or offend an employee, vendor or customer.

What to do 

Any employee who believes that he or she has been subjected to sexual harassment shall immediately report the conduct to their supervisor, who will promptly and thoroughly investigate the allegation.  The results of the investigation will be presented to the appropriate Management person who will decide what action is warranted by the situation, to include disciplinary action that could result in termination of the offending party.

Drug & Alcohol Policy Awareness & Goal 

While the Company has no intention of intruding into your private life, the Company does expect you to report to work in condition to perform your duties.  The firm recognizes that any involvement with drugs and alcohol can have an impact on the workplace.

The use of drugs and alcohol may impair the safety and well being of all employees, the public, and property.  Allgeier Air does not differentiate between drug users, drug pushers or drug sellers. In the spirit of this commitment to a drug free workplace, Rick Allgeier & Associates, Inc has developed a Drug Free Workplace Policy regarding the sale, use, possession, or distribution of drugs or alcohol by all employees.  

Employee safety, job performance, employee morale, and customer confidence can all be adversely affected by involvement with drugs or alcohol.  Such involvement is particularly unacceptable in an industry like ours.  The goal and the purpose of this Policy is to establish and maintain a safe workplace, a healthy workplace and an efficient workforce, free from the negative effects of drug and alcohol abuse.  Please refer to your Drug Free Workplace Policy for additional information.

Intention & Requirements under this Policy

This Policy will subject all employees to the same testing and disciplinary rules.  This Policy is intended to accomplish the following: 

1. A drug awareness program to help inform and educate employees about the dangers of drug abuse.

2.  Give assistance to employees who have a drug problem and are seeking help or treatment for the problem. 

3. Potential testing for substance abuse of all employees on a random basis.

4. Mandatory testing for substance abuse of all employees involved in an on-the-job accidents.

   1. this would include if you are involved in creating the situation which caused the accident directly or indirectly. 

5. Mandatory testing for substance abuse of all employees involved in an on-the-job injury.

   1. this would include if you are involved in any way with another team members injury.

6. Accidents can include not only a Job Site incident, but also includes Vehicle Accidents. This requirements include both Minor and Major incidents no matter the severity.

Responsibility 

The company is not responsible for personal property.  All efforts are made to secure the property – buildings, vehicles, and gates locked.  We also maintain video surveillance and lighting to deter theft.

While everyone should be concerned with safety, it is the Supervisors and Managers responsibility to see that safety rules are followed.  The Supervisor for each job has the authority and duty to take whatever action is appropriate to see that no one is exposed to unsafe conditions.

Safety Violation Guidelines 

Employees who fail to use safety equipment or follow safety procedures provided by the Company are subject to discipline and layoff without pay.

Scope

Conflicts of Interest are detrimental to the success of the Company.  The success of each Team Member in their role within the Company can also be greatly affected.  Therefore we have put forth the following rules that constitute a "Conflict of Interest".

What constitutes Conflict of Interest 

Team Members:

• Must not place themselves in a position where they are under obligation to any person who might benefit from special consideration or favors on their part.

• Must not seek in any way to gain special treatment from persons who could happen to compromise the conditions of their employment with the Company.

• Should not have any financial interests that could conflict in any manner with the discharge of their duties.

• Should not have involvement or employment outside the Company or financial or other interests that might reduce, or seem to reduce.  The ability to give the Company impartial or disinterested service must be clearly avoided

• Should have no conflict, or appearance of conflict between the private interest of Team Member and their official duties.  Upon employment, employees are expected to arrange their private affairs in such a manner that will prevent conflicts of interest from arising.

Competition With the Company 

Side work is considered to be in "Competition With the Company" and we cannot have competitiors as Team Members.  Therefore we do not tolerate Side Work.

We do understand the need for helping Friends and Relatives with your skill.  The Company is always willing to assist in this type of service.  To assist in this we allow for discounts and spiffs for work that is brought in by a Team Member. See section on "Solicitiation of Business"

It is important to resolve Conflicts. 

Misunderstandings and conflicts can arise in any organization.  In order to ensure effective working relations, it is important that such matters be resolved before serious problems develop.

Most incidents resolve themselves naturally.  However, should a situation persist which you believe is detrimental to you or to Allgeier Air, you should follow the procedure outlined here for bringing your complaint to management's attention.

Complaint Resolution Step 1 

Discuss the problems with your immediate supervisor.  If, however, you do not believe a discussion with your supervisor is appropriate, you may proceed directly to Step 2.

Complaint Resolution Step 2 

If you are unable to discuss the issue with your immediate supervisor request a meeting with a member of Leadership Management.  If you do not know who that person is ask one of the senior members of the Allgeier Air Team.  They should be able to direct you appropriately.

Complaint Resolution Step 3 

In an effort to resolve the problem, your Supervisor or Leadership Team Member will consider the facts, conduct an investigation, and may also review the matter with the President.  You will normally receive a response regarding a problem within five (5) working days of meeting with your supervisor.  

Complaint Resolution Step 4 

If the problem is not resolved after discussion with your Supervisor, or Leadership Team Member, or if you feel discussion with either of these Team Members is inappropriate, you are encouraged to request a meeting with the President.

Retaliation 

Allgeier Air will not tolerate any form of retaliation against employees availing themselves of this procedure.  The procedure should not be construed, however, as preventing, eliminating or delaying Allgeier Air from taking disciplinary action against any individual, up to and including termination in circumstances (such as those involving problems of overall performance, conduct, attitude or demeanor) where the Company deems disciplinary action to be appropriate.

Team Member Provided Tools 

Employees will furnish their own hand tools. A list of tools required for your success is included elsewhere in this Manual.  Any tools not listed will be decided upon as needed.

Supervisor's Tools 

The Foreman does not furnish tools for others working for him. It is up to each individual to have his own tools.  

Borrowing Tools 

Borrowing tools from other Team Members may be necessary on occasion.  However if this occurs more than necessary the Team Member who is borroing the tools should make arrangements to provide that particular tool for themselves.

Company Provided Tools 

Certain Tools are Provide by the Company.  These include but are not limited to Large equipment such as
Vacuum Pumps, and Torches.

Damaged or Lost Tools 

Any damage or loss of Company or employee tools will be replaced by the person responsible for the damage or loss.

See Tool Allowance Benefit

Appearance 

Your appearance is important when serving the clients of Allgeier Air.   

You should always be neat, clean and presentable in the presence of the clients we serve.

Uniforms should be worn as intended and in a clean neat manner.

Dress Code 

You are required to wear appropriate work boots, long pants and an approved uniform shirt when working on the job.

Shorts will only be allowed in certain special situations.

Office staff dress code is casual while being presentable to customers who may show up unannounced.

Team Member Uniform Policy 

Allgeier Air provides for Uniforms from a uniform company.  You are required to wear the designated uniforms as a Comany Representative.

There is some flexibility for how you want to structure your uniform set.  The cost of Uniforms is the Team Members responsibility and will be taken from their payroll each week. See the HR manager for the amount.

What is considered a "Destructive Act" 

Destructive acts are indicated by Negligence, and Purposefully damaging and defacing property, materials, tools, and equipment.

Action 

Any parts, equipment, or customer property clearly damaged by an employee relating to Par. 2. will require replacement or reimbursement for the cost.  The reimbursement may be deducted from the employee’s weekly pay in whole. 

Destructive acts of this nature will be thoroughly reviewed by management and may lead to disciplinary action.

Contributions Defined 

There are occasions when individuals or organizations will request contributions for worthy causes. 

The Team Leaders have the exclusive authority to approve all requests for solicitations by Team Members. Any other outside request for Solicitations for Charities and Contributions.

General Information 

It is your responsibility to notify your supervisor promptly of a change in your address, telephone number, marital status, emergency information, number of dependents you are claiming on your withholding form (W4), or other pertinent data.  The Company requires current, accurate information in these areas for proper administration of its records.  All employees' personnel data is completely confidential and shall be treated as such.  At the time of hiring, employees will be asked to supply information and proof related to citizenship.  This is a requirement of the federal government and will remain a permanent part of the employee's file.

Side Work Competitor 

This activity is considered competitive in nature with the operation of Allgeier Air and we cannot have competitors as employees.

What Side Work is Prohibited 

Business of any nature, conducted by employees with customers of Allgeier Air will not be allowed without the authorization of a member of the Leadership Team.

Business conducted by employees of Allgeier Air in the field of HVAC will not be allowed without the written approval of the Leadership Team.

Family and Friends Plan

Allgeier Air provides a program for taking care of Family and Close Friends.  

Allgeier Air makes available to you spiffs and commissions for business you bring into the Company.  Become a Salesperson for Allgeier Air, save your Family and Friends some money and support the Comp

This Program is not yet written, but will be put out in the near future.  In the meantime Allgeier Air will provide for discounts approved by management.any that supports you.

Disciplinary Action for Violation of Solicitation/side Work Policy 

Violation of the above policies may result in termination of your employment.

Notice 

If, for any reason, it becomes necessary for an employee to resign, a notification of this intention must be made to the supervisor two weeks in advance of the last day to be worked, except when an emergency renders such notification impossible.

Proper notification generally gives the Company sufficient time to calculate all accrued overtime (if applicable), as well as other monies to which you may be entitled in the final paycheck.  Without proper notice, you may have to wait until the end of the next pay period to receive such payments.

At Will Employment 

All employment relationships with Allgeier Air are on an at-will basis.  Although the Company hopes that its relationship with its Team Members is long-term in nature, the Company reserves the right to terminate the employment relationship at any time.   This right does not require an explanation to the Team Member for any reason.

Exit Interview 

Exit interviews with a member of the Leadership Team are normally scheduled for outgoing employees immediately after the supervisors receive notices of resignation or intent to retire and for employees whose termination is initiated by Allgeier Air. 

The purposes of this interview are to review eligibility for continuation and conversion of health care benefits, to ensure that all necessary forms are completed, to collect all Company property, and to provide the employee with an opportunity to discuss their job-related experiences.

Turning in Company Property 

All employees who leave the Company, either through voluntary resignation or termination will be expected to turn in all Company-owned materials, keys, Uniforms, Gas Cards, Phones, Assigned Equipment and Tools, Company Documents etc. No final paycheck will be issued until all outstanding monies and Company-owned property has been received from the employee.

The Policy 

Smoking on the job has been proven to lower productivity.  We wish no one would smoke due to the health effects of smoking.  We have therefore established a set of rules for smoking while employed with Allgeier Air

Where Prohibited 

• Smoking is not permitted during “on the clock” production time (lunch, breaks, and parts runs are acceptable time periods)

• Absolutely no smoking inside at construction job sites.

• Smoking is not permitted on any Customer property inside or outside,  NO exceptions.

• Do not litter – this includes cigarette butts.

Where Allowed 

There are certain times and locations where smoking is allowed they are as follows:

• During drive time to the Jobsite

• During Scheduled Breaks.  Including Lunch and (2) 10 minute breaks

• Smoking is only allowed off customer premises

• Smoking is allowed in the Truck - Only if it is off customer property.  (Parked in the Street)

The Policy 

Smoking on the job has been proven to lower productivity.  We wish no one would smoke due to the health effects of smoking.  We have therefore established a set of rules for smoking while employed with Allgeier Air

Where Prohibited 

• Smoking is not permitted during “on the clock” production time (lunch, breaks, and parts runs are acceptable time periods)

• Absolutely no smoking inside at construction job sites.

• Smoking is not permitted on any Customer property inside or outside,  NO exceptions.

• Do not litter – this includes cigarette butts.

Where Allowed 

There are certain times and locations where smoking is allowed they are as follows:

• During drive time to the Jobsite

• During Scheduled Breaks.  Including Lunch and (2) 10 minute breaks

• Smoking is only allowed off customer premises

• Smoking is allowed in the Truck - Only if it is off customer property.  (Parked in the Street)